Evaluating Spanning vs. CapStorm for Salesforce

Selecting the right Salesforce data management solution is crucial for safeguarding your valuable data, ensuring business continuity, and maintaining compliance.
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Spanning and CapStorm are two leading options, each offering unique features tailored to different business needs. Here’s a detailed comparison to guide you through the decision-making process.

What Is Spanning Used For?

Spanning Backup for Salesforce is a solution designed to protect your Salesforce data and metadata. It offers daily automated backups and unlimited on-demand backups, ensuring that all your data, including records, files, chatter posts, and customizations, are securely stored and easily recoverable. This robust backup solution is integrated directly within the Salesforce interface, providing an intuitive user experience. This integration allows Salesforce admins and users to manage their backups without leaving the Salesforce environment, enhancing convenience and efficiency.

One of the key features of Spanning is its comprehensive data protection capabilities. It not only backs up your Salesforce data but also includes metadata such as reports and dashboards. Spanning also provides tools for sandbox seeding, which is useful for testing and training purposes. From a reporting standpoint, the solution provides detailed reports and dashboards that give Salesforce administrators visibility into backup health and activity. This includes proactive alerts and Chatter notifications for real-time monitoring.

Spanning's interface
Spanning Backup for Salesforce’s user interface, courtesy of Spanning.

Spanning vs. CapStorm: Choosing Between Salesforce Data Management Solutions

When selecting the best Salesforce data management solution, it’s essential to consider various factors, including ease of use, real-time capabilities, security, and customization options. Spanning and CapStorm each offer unique strengths that cater to different business needs. Here’s a comparison to help you determine which solution might be better suited for your organization.

  • Near real-time capabilities: Spanning provides automated daily backups, ensuring that data is regularly updated and protected. However, it does not offer real-time replication, which might be a limitation for businesses that require immediate backup updates to minimize data loss during an incident. Additionally, Spanning does not automatically restore lookup relationships or circular relationships, which are critical for maintaining referential data integrity. CapStorm offers near real-time data replication (within 3 minutes), ensuring that backups are continuously updated. This capability is crucial for organizations needing tight RPO and RTO. 
  • Compliance and governance: Both Spanning and CapStorm offer strong security measures, complying with various industry standards such as HIPAA and GDPR. Additionally, CapStorm provides full control over data storage locations, which is beneficial for organizations with specific compliance and data residency requirements.
  • Control: Spanning provides essential features such as metadata restore and sandbox seeding, which are valuable for maintaining and testing environments. However, its capabilities might be less flexible compared to CapStorm when it comes to complex data management needs. CapStorm allows businesses to tailor their data management strategies to their specific needs, offering granular restore options and the ability to replicate data across multiple environments, including on-premises and various cloud platforms. This level of control is ideal for organizations with unique workflows and stringent data management requirements.

Both Spanning and CapStorm offer robust solutions for Salesforce data management, each excelling in different areas. Spanning provides an easy-to-use, integrated solution, making it suitable for businesses seeking simplicity and user-friendliness. On the other hand, CapStorm’s advanced features, including near real-time replication, extensive customization options, restore of limitlessly complex data hierarchies, and full control over data storage locations, make it an excellent choice for large enterprises and IT departments with complex data management needs.

Below is a more comprehensive comparison of the features of CapStorm and Spanning Backup for Salesforce:

CapStorm vs Spanning comparison matrix

Who Should Use CapStorm? 

Choosing whether to use CapStorm depends on your specific requirements for your Salesforce data, preferences, and the level of granularity you need for Salesforce data protection. Here’s a deeper look into who should consider using CapStorm, and why:

Use CapStorm If:

  • You want near real-time data replication and granular recovery: Ensuring that your Salesforce data is backed up, or replicated, within a few minutes of real-time is crucial for maintaining data integrity, especially in highly transactional business settings. CapStorm’s granular recovery options allow organizations to recover specific records and relationships, minimizing downtime and ensuring business continuity. This precise recovery mechanism helps businesses to quickly respond to data incidents, thereby promoting resilience and operational stability.
  • You have strict compliance and security requirements: Organizations in highly regulated industries, such as healthcare, finance, and the public sector, need to prioritize compliance and security in their data management strategies. CapStorm addresses these needs with several compliance and security features, including encryption, data masking, and granular user-access controls. By ensuring that all data is protected in accordance with regulatory standards, CapStorm helps organizations mitigate risks associated with data breaches and non-compliance, thereby maintaining trust and regulatory adherence.
  • You plan to scale your organization: CapStorm’s architecture supports limitless scalability, making it an ideal choice for businesses anticipating growth. With customer controlled storage and computing, CapStorm allows organizations to expand their Salesforce data management capabilities effortlessly. This scalability ensures that as your data requirements grow, CapStorm can handle the increased volume without encountering storage limitations or performance issues.

Whether you require immediate data synchronization, need to meet strict compliance standards, or plan to scale your operations, CapStorm offers the solutions necessary to support your business’s data management goals effectively.

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CapStorm’s CS:Enable product allows for seamless Salesforce data integration.

Take Control of Your Salesforce Data with CapStorm 

CapStorm’s solutions are essential for consideration when comparing Salesforce data management platforms. CapStorm is a self-hosted Salesforce data management solutions provider offering a pathway to ownership and control over data for Salesforce users. With its commitment to excellence and customer satisfaction, CapStorm makes Salesforce data accessible and verifiable off-platform, allowing users to make better decisions. 

One of the key features of CapStorm is its granular restore capability. This allows businesses to recover specific records or datasets without impacting the entire system, ensuring that recovery operations are precise and minimally disruptive. This is especially beneficial for organizations that need to quickly correct errors or recover from data corruption without affecting overall system performance.

What Customers Say

Both CapStorm and Spanning are listed on the Salesforce AppExchange. CapStorm’s average from AppExchange is 4.91/5. Customers discuss its strong backup capabilities and ease of use throughout their reviews. Spanning’s average is 4.73/5, with users giving its customer service and easy setup high marks.

Below are a couple of the 5-star reviews each solution has received from the Salesforce AppExchange:


Review of CapStorm’s CopyStorm product from the Salesforce AppExchange


Review of Spanning Backup for Salesforce on the Salesforce AppExchange

CapStorm Is Your Comprehensive Solution for Salesforce Data Management

Organizations must carefully assess their specific needs and priorities when deciding between Salesforce data management solutions. When it comes to choosing a partner, here’s how CapStorm helps protect and manage your Salesforce data:

  • Automated backups as often as every 3 minutes to get their business up and running faster in case of a data breach.
  • On-demand full and incremental backups for the most up-to-date data.
  • Verifiable and accessible data, safe within the customer’s own infrastructure and behind their own firewall.
  • Adherence to strict regulatory requirements through compliance features like user-access controls and data masking at the granular level. 
  • Recovery of records and relationships, with no limits on relational complexity

CapStorm gives users full, autonomous control over their Salesforce data without handing it over to a third party, regardless of the organization’s size or complexity.

Are you looking for the right Salesforce backup solution? Talk to our team today.

Steven Welch

Steven Welch

Steven has over a decade of experience with content writing and design, and works to bring CapStorm's stories to a wider audience.

About CapStorm

CapStorm is the most technologically advanced Salesforce data management platform on the market. Billions of records per day flow through CapStorm software, and our solutions are used in every industry from credit cards, telecom providers, insurance agencies, global banks and energy providers.

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